Help: Search Results

The results of your searches are displayed on a Search Results page. This page gives you access to all items in The Gerritsen Collection containing your search term(s). A reminder of what you searched for is included at the top of the page, along with an indication of how many hits/records have been retrieved.

Starting a new search

Use the Search link to open a fresh search page and carry out a new search. Search terms from your current search will not be retained.

Modifying your search

Use the Modify search link to return to the search page with your original search terms intact so you can edit them and re-execute your search.

Saving searches

You can store a search in the Saved searches area of My Archive for use at a later date by clicking the Save search terms to My Archive link. You will be prompted to give your search a name to identify it easily in the list of saved searches.

Sorting your results

The Search Results are sorted by relevance by default. You can change the order in which records are sorted by using the Sort results drop-down list:

  1. Click the arrow to the right of the box.
  2. Choose an option from the list that appears, either Alphabetically by author, Alphabetically by title, Oldest record first, Most recent record first or Relevance.
  3. Click the Sort button.

The Search Results page reloads with the results listed in the order you have chosen.

Filtering your results

If you have searched over all documents you can choose to filter your results to display books only or display periodical articles only.

  1. Click the arrow on the right of the Filter results drop down list.
  2. Choose an option from the list that appears, either Display books only, Display periodicals only or Display all
  3. Click the Filter button

The Search Results page reloads with the results filtered as you have chosen.

Changing the number of results per page

You can choose to display either 20 or 50 results per page. To change the display to 50 results per page:

  1. Click the Display 50 results per page link, situated to the right of the Sort results box

The Search Results will change to reflect the option you have chosen. To revert back to 20 results per page, click on the Display 20 results per page link. The option chose will persist for your whole session unless it is changed again.

Selecting records

You can select records in the Search Results and transfer them to the Marked List:

  • Check the Add to Marked List box within an entry to select the individual record, or check Mark/Clear all items on this page to select all the records on the current page.

The selected records will be transferred to your Marked List. Selected records, as well as having their Add to Marked List Box checked, will have a darker background colour to records that have not been selected.

To de-select records either:

  • Check the Add to Marked List box within an entry
  • or check theMark/Clear all items on this page to de-select all the records on the page

You can click the Marked List link to view the current entries in your Marked List at any time.

Displaying the full citation

To view the full citation for an item in the Search Results, click the hyperlinked record title.

Displaying the full text

It is possible to access the full text, where available, for an item from the Search Results. To view the full text of an item, click on the View full text link within an entry.

Where there is more than one page of results, The Gerritsen Collection provides a link to each page. Click a number to display the results listed on that page. If the number of results pages exceeds 10, click the Next link to view the next page of results, and so on. Click the Previous link to view the previous page of results.

How relevancy ranking works

Relevance ranking works according to where the search terms entered in the Keyword search field are found within a record. It is only the terms in the Keyword search field that are used to determine relevance, so if this field is left empty then your results are sorted in chronological order.

How relevant a record is depends on several factors:

  • The field in which the search term is found.
    Records consist of different fields, and these fields have different weights for calculating relevance scores. For example, search terms found in the Subject field are considered the most relevant, those found in the Title field less so, and search terms found elsewhere in a record the least relevant.
  • The frequency and proximity of the hits.
    If a search term occurs multiple times, or the different elements of a search term are near to one another or are adjacent (forming a phrase) then this also makes a record more relevant.
  • The rarity of the search term.
    An occurrence of a rare word in a search term (determined by the number of occurrences within the whole database) counts for more than the occurrence of a common word. For example, the word "sepoy" counts for more than the common word "indian".

Note that when you choose to sort your results by relevance we only return the top 1000 records.