Help: My Archive: Saved Searches

• What is the Saved Searches page?
• Running a search
• Modifying a search
• Deleting a search
• Is there a limit to the number of searches I can save?
• Adding a note to a saved search
• Logging out

What is the Saved Searches page?

The Saved Searches page lists all the searches you have saved using the Save Search in My Archive link on the Search Results or Search History page. It allows you to run searches again, annotate them, modify them or delete them from your list.

Note that only the terms of your search are saved, not the results of the search itself.

Each entry in the list consists of:

• A number to indicate the position of a search in the list. The most recent search will be added at the top of the list.
• The name you have given to your search.
• The terms that make up your search.
• A Modify search link.
• A Delete search link.
• An Add note link.

Running a search

1. Click the underlined name of the search you want to run. If you did not give your search a name this will be the My Search link.

The results of the search will be displayed on the Search Results page.

Note that you may get a different set of results when you run a search as The Gerritsen Collection may have been updated, and new records may be retrieved by your search.

Modifying a search

You may have a saved search that finds the records you want, but wonder what will be found if you change one element of the search, such as a date. Instead of having to enter your search terms all over again, you can use the Modify search link.

1. Click the Modify search link corresponding to the search you want to alter. The search page, along with all the search terms you originally specified, is displayed.
2. Edit the terms you want to change and click the Search button to run the search with your revised terms.

Deleting a search

1. Click the Delete search link corresponding to the search you want to remove from the list.

Is there a limit to the number of searches I can save?

The Gerritsen Collection allows you to save 50 searches. If you already have 50 searches saved and you click the Add this search to My Archive link, you will be shown a warning page telling you that you need to delete some of your searches before you can add any more.

Adding a note to a saved search

You may wish to append a note to a saved search entry to remind yourself of the purpose of the search. Once you have created a note you can then view, edit, or delete it at any time.

1. Click the Add note link for the relevant saved search entry. A Notes page opens.
2. Type in your text.
3. Click the Save button to save your note, or Click the Delete note link to remove your note.

An Edit note link appears for the relevant saved search entry after a note has been created. Click the Edit note link to edit or delete an existing note.

Logging out

Your saved searches are one of the access-controlled features of The Gerritsen Collection, so that only the searches you save are added to the list.

To ensure that no-one else uses your saved searches whilst you are away from your computer, we recommend that you log out from the Saved Searches page when you have finished using it:

1. Click the Log out of My Archive link at the bottom of the page.